Legal Operations Analyst

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Job Summary

The Legal Operations Analyst is a detail‑oriented, highly organized professional responsible for administering NRG’s legal eBilling and matter management system (Legal Tracker), coordinating vendor and law firm relationships, and supporting additional Legal Operations tasks with accuracy, efficiency, and professionalism. The role requires strong analytical skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment.

Essential Duties & Responsibilities

1. Legal Tracker & eBilling Administration

• Open new matters for legal and regulatory teams and verify matter details for accuracy.
• Handle inquiries from in‑house attorneys, staff, and more than 130 firms and vendors.
• Perform full Legal Tracker administration, including user management, bulk updates, template updates, matter participant changes, and system audits.
• Process pending invoice reports and provide monthly reminders to users.
• Handle invoice rejections, resubmissions, coding issues, credits/overages, and international payments.
• Upload engagement letters, W‑9 forms, EFT/banking documents, and vendor updates.
• Manage closing and reopening of matters.
• Support year‑end closeout by clearing outstanding invoices on tight timelines.
• Extract data and create PowerPoint presentations for special projects, surveys, RFPs, and leadership reporting.

2. Invoice & Vendor Management

• Review and audit law firm invoices for compliance with billing guidelines.
• Provide invoice copies and research support to Accounting and AP for reconciliation.
• Process non–law firm invoices directly in SAP (Purchase Orders and Non-Purchase Orders).
• Coordinate vendor setup with Treasury and Supply Chain and manage ongoing vendor updates.

3. Firm & Vendor Coordination

• Act as primary point of contact for firm billing administrators and vendor stakeholders.
• Coordinate meetings, updates, and information requests during RFPs and surveys.
• Maintain specialty lists, naming conventions, and shared directories for firm documentation.

4. Internal Collaboration & Department Support

• Partner with internal attorneys, paralegals, AP, Treasury, Supply Chain and business units to ensure smooth operations.
• Provide training and support to colleagues on Legal Tracker functionality.
• Maintain organized project folders, shared resources, and Legal Ops action item directories.

5. Additional Responsibilities

• Manage legal subscription renewals (Intralinks, Computershare, LexisNexis, Toppan Merrill, etc.).
• Assist with conflict checks and waiver requests.
• Coordinate with law firms to schedule lunch‑and‑learn sessions for internal attorneys to receive CLE credits (4–6 times per year).
• Create and distribute the monthly Legal Operations newsletter that goes to the entire Legal Department.
• Maintain and update the Legal Operations SharePoint site.
• Perform other Legal Operations tasks and special assignments as directed by the Manager to support departmental needs.

Minimum Requirements

• 2+ years of experience with an eBilling system (Legal Tracker strongly preferred).
• Bachelor’s degree in business, finance, accounting, legal studies, or equivalent experience.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Strong attention to detail, organizational and problem‑solving abilities.
• Ability to work efficiently in a fast‑paced environment with tight deadlines.

Preferred Qualifications

• 4+ years of experience supporting legal or compliance operations.
• Experience working with law firms and cross‑functional teams.
• Experience managing matter portfolios across diverse legal practice areas.
• Experience developing operational reports and executive‑level presentations.

Working Conditions

• Hybrid schedule (4 days in office).
• Open office environment.
• Travel less than 10%.

The base salary range for this position is:$75,000-$105,000 *The base salary range above represents the low and high end of the salary range for this position. Actual salaries will vary based on several factors including but not limited to location, experience, and performance. The range listed is just one component of the total compensation package for employees. Other rewards may include annual bonus, short- and long-term incentives, and program-specific awards. In addition the position may be eligible to participate in the benefits program which include, but are not limited to, medical, vision, dental, 401K, and flexible spending accounts.    

NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.