Legal Assistant

The Assistant position is primarily responsible for providing administrative support to attorneys in the Houston office. Requires broad, comprehensive experience and knowledge of company policies and practices. This role has a high amount of visibility and works cross-functionally across the legal department and company. 

Responsibilities: 

• The person filling this role must be flexible, able to proactively prioritize daily and upcoming calendar needs, and diligently follow-up on outstanding issues and tasks without prompting. 

• Provides proactive administrative support for the Houston attorneys. 

• Provides additional support, when needed, to remote legal team members and in other NRG offices. 

• Interfaces with and serves as a liaison for internal and external business partners to ensure calendaring of required meetings and calls. Schedules meetings and events as requested by the lawyers. 

• Manages all travel requirements and expense report preparation for the lawyers. 

• Assist the lawyers in the performance of duties where possible, such as report preparation and responding to inquiries. 

• Assist in billing and outside counsel management 

• Maintain excellent working knowledge of the Microsoft Office Suite. Create professional-level presentations and correspondence that could be used in high level executive meetings and communications. 

• Must handle confidential information with the upmost professionalism and discretion, maintaining adequate knowledge of corporate policy. 

• Lead, drive and execute on various team events, socials, offsite meetings, etc. 

• Work cross-functionally to ensure communication is efficient and clear between teams. 

• Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines. 

• Accept calls from customers, compile necessary information, and route to appropriate lawyer or NRG agent for resolution or further review. 

• Reviews daily mail and routes as appropriate 

• Exhibits superior organizational skills. 

• Other duties as assigned. 

Qualifications: 

• High school diploma or GED equivalent. 

• College degree or relevant certification a plus. 

• Minimum 8 years of providing administrative support in a legal environment. 

• Excellent interpersonal, written, and oral communication skills are essential. 

• Excellent administrative and office management skills are required. 

• Advanced with MS Office Suite (PowerPoint, Excel, Word, Outlook) to create documents, graphic presentations, correspondence, merge documents, spreadsheets, appointment calendars and reports. 

• Experienced with SAP, Concur, Legal Tracker, Navan and similar systems 

• E-mail and Internet proficiency. 

• Ability to prioritize tasks assigned by multiple sources. 

• Strong organizational skills required with the ability to schedule and plan complex arrangements for meetings, presentations, travel, and other special projects. 

• Ability to meet deadlines with speed, accuracy, and professionalism. 

• Notary Public preferred 

• Overtime is necessary on occasion. 

Working Conditions: 

• Hybrid schedule: 4 days in open office environment at the Houston, Texas office, 1 day remote schedule. 

• Frequent use of computers, i.e. typing on keyboards, viewing monitors, etc. 

• Minimal domestic travel. 

Why NRG is a great place to work: 

• Great company culture!! Voted as a BEST employer by Forbes 

• A competitive total compensation package, including annual incentive and/or commission 

• Stock Purchase Plan 

• Benefits on the first day of employment - Medical, Dental, Vision, Life Insurance, and Short Term Disability, Wellness program, etc. 

• Company-paid life insurance and disability insurance 

• 401 (k) plan to help save for retirement 

• Generous PTO plan, plus 8 company holidays, and 3 floating holidays 

• Numerous discounts, including electricity discounts on NRG brands