NRG Careers

ADMINISTRATIVE SUPERVISOR

Date Posted: May 13, 2019

Location: Houston, TX, US

Company: NRG

Job Description

NRG is the leading integrated power company in the U.S., built on the strength of our diverse competitive electric generation portfolio and leading retail electricity platform. A Fortune 500 company, NRG creates value through best-in-class operations, reliable and efficient electric generation, and a retail platform serving residential and commercial businesses. Working with electricity customers large and small, we implement sustainable solutions for producing and managing energy, developing smarter energy choices and delivering exceptional service as our retail electricity providers serve almost three million residential and commercial customers throughout the country.

More information is available at www.nrg.com. Connect with NRG Energy on Facebook and follow us on Twitter @nrgenergy.

 

Job Summary

The Administrative Supervisor role provides critical support to the VP/GM of multiple brands and carries out administrative functions effectively and efficiently.  Work independently, as well as part of a team, to perform a variety of confidential administrative duties for the organization, and the Leadership team. The role requires comprehensive experience, knowledge of administrative responsibilities and a broad understanding of company policies and procedures.  This position will manage other administrative team members.

 

 

Essential Duties/Responsibilities

  • Supervise one or more administrative team members within the organization, and provide guidance and direction as needed.
  • Uses and maintains technical and professional knowledge, shares that knowledge with others and recognizes/applies new technology in a cost-effective manner.
  • Seeks and understands the customer/client’s needs and focuses on meeting and exceeding their expectations.
  • Ability to identify, implement, and adapt to changes in a fast-paced organization.
  • Committed to making the workplace safe and environmentally sound.
  • Must be able to demonstrate the capacity to multi-task.
  • Organize and participate in company-sponsored community involvement for Green Mountain Energy initiatives.
  • Perform other duties as assigned.

 

Administrative Support

  • Handle routine administrative questions, tasks and general office support requiring the use of independent judgment.
  • Schedule appointments and maintain the calendar/contacts of the VP/GM of the department.
  • Manage and monitor the status of action items for the VP/GM, his direct reports and support staff.
  • Book travel and manage calendar and expenses for VP/GM and direct reports.
  • Coordinate arrangements for presentations, special projects, luncheons, meetings, customer events, and travel.
  • Analyze and resolve office administrative and procedural problems, perform basic research and prepare reports and recommendations.
  • Organize own work, coordinate projects, set priorities, meet deadlines and follow up on assignments with minimal direction.
  • Support department and company employees in related teams, committees, and organizations to accomplish special projects, company, and department goals.
  • Schedule conference rooms and order office supplies and office equipment.
  • Assist with coordination of office moves, system access, and telephone changes which includes completion and submittal of appropriate paperwork and forms.
  • Assist with the onboarding process for new hires.
  • Pick up and deliver internal and external mail; send out mail when requested.
  • Approve time and expenses for VP/GM and his direct reports.
  • Track PTO to ensure accurate reporting for VP/GM and his direct reports.
  • Update internal records and org charts according to changes as they occur.

 

Accounting Support

  • Manage the procurement process in the creation of Purchase Requests (PR), Purchase Orders (PO), as well as the processing of invoices (Goods Receipt) and employee expense reports in SAP.
  • Provide SAP training for team members as needed.
  • Approve POs and vendor invoices (in coordination with departmental staff and managers).
  • Allocate PCard transactions in the system by the deadline using coding provided by team members.
  • Collect and maintain all receipts for PCard transactions for audit purposes.
  • Facilitate gathering accrual information for vendors as needed.
  • Troubleshoot payment issues.

 

Working Conditions

  • Open office environment.
  • Occasionally requires lifting as appropriate to perform duties and responsibilities.
  • Ability to lift boxes of moderate weight, bend, kneel, or sit at a computer for lengthy times. 
  • Occasional travel may be required for team meetings or events.

 

Minimum Requirements

  • High School Diploma or GED equivalent
  • Five (5) years or more of progressive administrative support experience
  • Proficient with MS Office (Outlook, Word, Excel, and PowerPoint).
  • Ability to handle a large variety of details and to work with all levels of the organization.
  • Use interpersonal skills, initiative and independent sound judgment within established policy and procedural guidelines when completing duties and responsibilities.
  • Excellent customer service skills.
  • Excellent communication (verbal, written) and presentation skills.

 

Preferred Qualifications

  • Two (2) years Associate’s degree from an accredited college or university or Certified Administrative Professional (IAAP) preferred.
  • Knowledge of SAP, Concur, Visio, and SharePoint helpful.


NRG Energy is committed to a drug and alcohol free workplace.  To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability
EEO is the Law Poster (The poster can be found at http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf)

Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Human Resources


Nearest Major Market: Houston

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